# Spain's digital control document (DeCA): dates, data and requirements

By Rotomal team · Updated 2026-11-07 · Part of [Control QR](https://rotomal.com/en/documento-control-digital/)

**Short answer:** Since 5 October 2026 the control document for for-hire road haulage of goods in Spain must be digital. It is a native PDF of up to 5 MB, created before the service starts, with a QR code holding a unique https URL from which inspectors download the PDF without credentials. The contracting shipper and the actual carrier are responsible for it, the driver gets a copy and it is kept for at least one year.

## Dates and rules

| Rule | What it sets |
| --- | --- |
| Order FOM/2861/2012 | What the control document is, who is responsible, minimum data and one-year retention |
| Law 9/2025 of 3 December (Gazette 4 Dec 2025) | The document must be digital ten months after the law took effect: from 5 October 2026 |
| Resolution of 5 June 2026 (Gazette 12 Jun 2026) | Requirements for the PDF, QR, URL, signature and changes |

## Required data

- Contracting shipper: name, tax ID and address.
- Actual carrier: name and tax ID.
- Origin and destination of the shipment.
- Nature and weight of the goods.
- Date of transport.
- Vehicle plate, or both plates for an articulated vehicle.

## What the file must look like

- A PDF of up to 5 MB generated from data: scans and images are not valid.
- Creation and modification date and time in the metadata.
- A QR code inside the PDF with the document's unique URL.
- An https URL (TLS 1.2 or higher) that downloads the PDF directly, with no login or buttons.
- Downloads may be switched off seven days after the service ends.
- Signature optional; if signed, an advanced or qualified e-signature.

## If you want help

Control QR creates the DeCA on a phone or computer to these requirements, sends it to the driver and archives it for a year. From €9 a month, no lock-in. This guide is general information, not legal advice.

## Sources

- BOE: Resolution of 5 June 2026 on electronic administrative control documents (BOE-A-2026-12784) https://www.boe.es/boe/dias/2026/06/12/pdfs/BOE-A-2026-12784.pdf
- BOE: Law 9/2025 of 3 December on Sustainable Mobility https://www.boe.es/eli/es/l/2025/12/03/9
- BOE: Order FOM/2861/2012 on the administrative control document https://www.boe.es/eli/es/o/2012/12/13/fom2861

[Control QR](https://rotomal.com/en/documento-control-digital/) does this for you. Request it free, no card: https://rotomal.com/en/documento-control-digital/request/
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Rotomal · https://rotomal.com/en/documento-control-digital/documento-control-digital-obligatorio/ · hello@rotomal.com