# Control QR: Spain's digital road transport control document (DeCA) from your phone, with PDF, QR and a one-year archive.

> Since 5 October 2026 the control document for for-hire road haulage of goods in Spain must be digital: a native PDF with a QR code that points to a URL inspectors can download directly. Control QR creates it on a phone or computer with the required data, sends it to the driver and keeps it for a year for you and your shipper.

- Page: https://rotomal.com/en/documento-control-digital/
- Category: Customs and transport documents (Spain)
- Language: en
- Billing: subscription
- From: €9 per month
- Request (free, no card): https://rotomal.com/en/documento-control-digital/request/

- A native PDF under 5 MB with a QR code and a unique https URL that downloads the document with no login, as the June 2026 resolution requires.
- The data required by article 6 of Order FOM/2861/2012 in a short form, with your customers, routes and plates saved.
- Changes en route handled the way the resolution sets out: added with the reason and time, earlier data marked as no longer valid.

## Paper no longer counts, and neither does a scanned PDF

Spain's Sustainable Mobility Act (Law 9/2025) requires the administrative control document for for-hire road haulage of goods to be digital from 5 October 2026. A June 2026 resolution sets out how: a PDF generated from data, not scanned, with its creation date and time, and a QR code with its own https URL that inspectors can download directly throughout the trip.

For a large company it is a change in its transport software. For an owner-driver with one or two trucks, or a small business that books loads, it is a new problem: create the PDF before departure, host it at a URL that works without a password, send it to the driver and keep it for a year where the other party can reach it.

Control QR does exactly that and nothing more: the digital control document, without buying a full route-planning system.

- The eighth transitional provision of Law 9/2025 requires the control document for for-hire road haulage of goods to be digital ten months after the law took effect; it was published in the Official Gazette on 4 December 2025 and took effect the next day (twenty-second final provision), so the rule applies from 5 October 2026. (source: https://www.boe.es/eli/es/l/2025/12/03/9)
- Under the resolution of 5 June 2026 (Official Gazette, 12 June), the DeCA is a natively digital PDF of up to 5 MB with a QR code holding a unique https URL from which inspectors download the PDF directly, with no credentials or buttons; scans are not valid. (source: https://www.boe.es/boe/dias/2026/06/12/pdfs/BOE-A-2026-12784.pdf)
- The same resolution requires the DeCA to be created before the service starts, with creation and modification times recorded, a copy given to the driver and files kept for at least one year; a signature is not required. (source: https://www.boe.es/boe/dias/2026/06/12/pdfs/BOE-A-2026-12784.pdf)
- The document must show the contracting shipper (name, tax ID and address), the actual carrier (name and tax ID), origin and destination, nature and weight of the goods, date and plate (article 6); the actual carrier and the contracting shipper are responsible for it (article 4) and keep it for at least one year (article 9). (source: https://www.boe.es/eli/es/o/2012/12/13/fom2861)

## How it works

1. **Setup.** You give us your company details, plates and regular customers. Within 2 business days your account is ready and we test a document with you.
2. **Before each load.** You, your office or your shipper fills in the form on a phone or computer. The PDF with QR is generated instantly, time-stamped.
3. **To the driver.** The link goes by WhatsApp or email, or is printed with the QR. At a roadside check the driver shows the document or just the QR.
4. **Archive.** Every document is kept for at least a year, downloadable by you and the other party, and exportable whenever you need it.

## Features

- **PDF with QR and URL.** A native PDF under 5 MB with the QR built in and a unique https URL. The URL downloads the PDF directly, with no sign-in.
- **Required data.** Contracting shipper, actual carrier, origin, destination, nature and weight of goods, date and plates, including both plates of an articulated vehicle.
- **Creation time.** The creation time and each change are stored in the PDF metadata, so you can show the document existed before departure.
- **Changes en route.** Add data with its reason to the same PDF, earlier data marked as no longer valid, or issue a new one and keep the original.
- **Several shipments in one document.** Group shipments in one DeCA when the contracting shipper and actual carrier are the same, with origin, destination, goods and weight for each.
- **Driver copy.** A link by WhatsApp, text or email, or a printable PDF, always with the QR. The QR can also be downloaded as a separate image.
- **Shared archive.** Kept for at least a year. The shipper or carrier that did not create it can download it throughout that time.

## Who it's for

- **Owner-drivers.** One or two trucks, a transport licence and loads for several customers. You create the document on your phone before leaving, without transport software.
- **Small haulage companies.** Up to 20 vehicles and one person in the office. Documents are made on a computer and reach each driver by link, with templates and spreadsheet upload.
- **Agencies, forwarders and logistics operators.** As contracting shipper you are responsible for the document too. You create it and the actual carrier downloads it from the archive.
- **Manufacturers and distributors that book loads.** If you contract directly with the carrier, you are the contracting shipper. The document is ready when the truck is loaded.

## Works with

PDF with QR (resolution of 5 June 2026), WhatsApp, text message and email, Excel and CSV, Google Sheets, Advanced or qualified e-signature, if you use one, Consignment note and CMR layouts with the article 6 data

## Pricing

Monthly prices excluding VAT, no lock-in: cancel any time. Unlimited documents on every plan and at least one year of archive included. Founding customer pricing for early-access accounts.

| Plan | Price | Includes |
| --- | --- | --- |
| Owner-driver | €9 per month | Unlimited documents; PDF with QR and direct-download URL; Sent to the driver by WhatsApp or email; Changes en route with reason and time; One-year archive |
| Fleet | €19 per month | Everything in Owner-driver; Several drivers and plates; Several shipments in one document; Customer and route templates; Upload from Excel or CSV |
| Agency | €49 per month | Everything in Fleet; Documents for subcontracted carriers; Archive access for each carrier; Unlimited users; Full archive export |

## Compared with the alternatives

- **Your transport management software.** If you already use a TMS, ask whether it creates the DeCA with QR and URL. If it does, you do not need Control QR.
- **Full route-planning suites.** Tools such as Routal publish plans from €199 a month excluding VAT for 4 vehicles (checked 7 November 2026). They plan routes and deliveries; if you only need the control document, that is far more than required.
- **A PDF made by hand.** A PDF exported from Word or Excel can be native, but you still need the QR, an https URL with direct download, the creation time and a one-year archive. A scanned paper does not count.

## Security and data

- Documents are stored encrypted in transit and at rest, with a daily backup.
- Each URL is unique and hard to guess; seven days after the service ends you can switch its download off, as the resolution allows.
- Only your company and the other party to the load can open the archive; each access is logged.
- If you leave, we hand over the full archive and delete it once the retention period ends, or sooner if you ask and already have it.

## Your first week

We set up new accounts within 2 business days and make the first document with you.

- Day 1: You send company details, plates and regular customers.
- Day 2: Account ready; we create a test document together and open it from the QR.
- Day 3: Your drivers receive their first real document by link.
- Day 7: We review templates and changes en route with you.

## FAQ

### Since when is the digital control document mandatory?

Since 5 October 2026, ten months after Law 9/2025 of 3 December on Sustainable Mobility took effect. From that date the control document for for-hire road haulage of goods must be digital.

### Who does it apply to?

For-hire road haulage of goods within Spain, including cabotage. The actual carrier and the contracting shipper are responsible for it. Order FOM/2861/2012 excludes, among others, transport that needs no administrative authorisation, removals, recovery of crashed or broken-down vehicles and parcel services.

### What about international transport?

According to the resolution, international journeys that pass partly through Spain use the documents of the international conventions, such as the CMR, and fall outside this rule.

### Does the document need a signature?

No. If you also use it as a contract and sign it, the resolution requires at least an advanced or qualified electronic signature.

### What does the driver show at a roadside check?

The DeCA with its QR code on a phone or on paper, or just the QR. Inspectors download the PDF from the QR's URL. Handwritten notes on a printed copy do not count.

### Can I use my consignment note or ADR document?

Yes, the resolution accepts other transport document layouts as long as they contain all article 6 data and identify the contracting shipper and the actual carrier separately. Control QR produces the PDF with QR and URL from that data.

### Is this legal advice?

No. Control QR is software to create and archive the control document under the published rules. For questions about your specific case, ask your haulage association, your gestoría or the transport inspectorate.

## Guides

- [Spain's digital control document (DeCA): dates, data and requirements](https://rotomal.com/en/documento-control-digital/documento-control-digital-obligatorio/): Since 5 October 2026 Spain's control document for road haulage is digital. Who issues it, what data it holds and how the PDF, QR and URL must work.

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Rotomal · https://rotomal.com/en/documento-control-digital/ · hello@rotomal.com