# Peppol en ordre: Your Belgian business on Peppol, sending and receiving tested, with a free tool or your own.

> Since 1 January 2026, invoices between VAT-registered Belgian businesses must be structured e-invoices, in practice sent and received through Peppol. The tolerance period ended on 31 March 2026. Peppol en ordre checks your registration, picks a free tool with you or adapts your own, and tests sending and receiving in one video call. The check costs €5, credited against Setup if ordered within 30 days.

- Page: https://rotomal.com/en/peppol-belgique/
- Category: E-invoicing
- Language: en
- Billing: one-time payment
- From: 5 € one-time
- Request (free, no card): https://rotomal.com/en/peppol-belgique/request/

- Written check for €5: whether the rule applies to you, whether you are registered under your enterprise number, and whether you can send and receive.
- Peppol registration in a free tool or your software, first invoice sent and receiving tested with you.
- No subscription and no commission: if you choose paid software, you pay its vendor directly.

## A PDF by email is no longer a valid B2B invoice in Belgium

Since 1 January 2026, every invoice between Belgian VAT-registered businesses within the scope of the rule must be a structured e-invoice, in practice over the Peppol network. The rule also applies to businesses under the small-business exemption scheme (turnover up to €25,000). A business that only invoices consumers but buys from Belgian businesses must be able to receive structured invoices. Hermes, the old public tool, was shut down at the end of 2025.

Most businesses are registered: in July 2026, 89% of VAT-registered businesses used Peppol, and around 12,000 entrepreneurs still had to register. But registered does not mean working. In a Unizo survey only 38% found the switch smooth. Banqup reports customers not yet reachable on Peppol and invoices rejected for incomplete data. And showing up in Peppol lookup does not prove that sending and receiving work: you have to test.

If you lack the technical means to send and receive structured invoices, the fines are €1,500 for a first offence, €3,000 for a second and €5,000 after that. In August 2026 the Federal Public Service Finance had not yet issued any fines and preferred dialogue. Peppol en ordre gets you compliant now, in one call.

- FPS Finance: from 1 January 2026, every invoice within the scope of the obligation must be electronic and structured, including for businesses under the small-business exemption scheme. (source: https://efacture.belgium.be/fr/FAQ/questions-generales-b2b)
- Without the necessary technical means: a fine of €1,500 for the first offence, €3,000 for the second and €5,000 for later ones. (source: https://efacture.belgium.be/fr/FAQ/questions-specifiques-sur-la-facturation-electronique)
- In mid-July 2026, 1,059,335 VAT-registered businesses (89%) used Peppol and some 12,000 entrepreneurs still had to register; FPS Finance had not yet issued fines. (source: https://www.lalibre.be/dernieres-depeches/2026/08/03/pas-encore-damende-pour-les-societes-non-inscrites-sur-le-portail-de-facturation-peppol-4PDAF4S2BJCUNLC33AEVLND5NU/)
- Circular 2026/C/46: sole traders and small companies can deduct certain e-invoicing costs (subscriptions, implementation advice) at 120% for tax periods 2024 to 2027. (source: https://blog.oeccbb.be/fr/article/circulaire-2026c46-relative-a-la-deduction-de-frais-majoree-pour-les-depenses-de-facturation-electronique/30758)

## How it works

1. **Short questionnaire.** Your enterprise number, VAT regime, how many invoices you send and receive a month, which tool you invoice with today and who does your books. Five minutes.
2. **Check.** Within one business day, a written answer: whether the rule applies to you, whether you can already be found on Peppol under 0208 and your enterprise number, and which route to take. If a free tool is enough without us, we say so.
3. **Video call with screen sharing.** You log in and we guide: Peppol registration or fix, invoice template, first invoice sent to a customer and a receiving test. About 45 minutes.
4. **One-page summary.** What is set up, where received invoices arrive, how to pass them to your accountant and what to do if a customer is not on Peppol.

## Features

- **€5 check.** Whether you are in scope, whether you are registered, and whether your registration covers both sending and receiving. A written answer, no commitment, credited against the package you order within 30 days.
- **Peppol registration.** Registration under your enterprise number (scheme 0208) in the chosen tool, and a check that you can be found in Peppol lookup.
- **Free tool or your own.** If your software already handles Peppol, we switch it on. If not, we help you pick a free or low-cost tool for your volume.
- **Sending and receiving tested.** First invoice sent to a real customer and a receiving test, so you don't find out in three months that nothing was arriving.
- **Link to your accountant.** Automatic forwarding of received and sent invoices to your accountant or their software, where the tool allows it.
- **Documented plan B.** What to do when a customer cannot be reached on Peppol: an invoice sent another way remains legally valid, and it is the customer who risks the fine.
- **Summary and higher deduction.** One page on what is in place, and an invoice from us that describes the implementation work precisely, for your accountant to check against the 120% deduction.

## Who it's for

- **Freelancers and professionals.** A few invoices a month made in Word, Excel or a simple tool. You must send and receive through Peppol without losing a weekend to it.
- **VAT-exempt small businesses.** Turnover up to €25,000: the rule applies too. Structured invoices to your Belgian business customers, and receiving those from your suppliers.
- **Small companies already registered.** Registered since January, but some invoices don't arrive or you can't read what you receive. We check and fix it.
- **Accountants.** Many clients to put right. We hold the calls with your clients and send you a board of who is in order.

## Works with

Peppol network (identifier 0208 + enterprise number), Lookup Peppol search (lookup.peppol.org), Belgian invoicing software with Peppol support, Free Peppol sending and receiving tools, Structured UBL / Peppol BIS Billing 3.0 format, Your accountant's bookkeeping software, Mercurius for invoices to public bodies

## Pricing

One-time prices per business (enterprise number), in euros, final amount. The check costs €5, credited in full if you order another package within 30 days; each package is paid once, after email confirmation. No subscription and no commission: paid software is paid directly to its vendor. Founding customer prices for early-access orders. Competitor prices checked on 3 November 2026.

| Plan | Price | Includes |
| --- | --- | --- |
| Check | 5 € one-time | Scope of the rule for your VAT regime; Check of your Peppol registration under 0208; Sending and receiving: what is active or not; Tool recommendation for your volume; Answer by email within one business day; Credited in full against the package you order within 30 days |
| Setup | 19 € one-time | Everything in Check; Peppol registration or fix in the chosen tool; Invoice template carried over; First invoice sent and receiving tested; Forwarding to your accountant where the tool allows; One-page summary; Questions by email until 31 March 2027 |
| Accountants | 149 € one-time | Up to 10 businesses (€12 for each additional one); Everything in Setup for each client; Calls held directly with your clients; Board of clients in order; Priority slots until the end of December |

## Compared with the alternatives

- **On your own, with a free tool.** Accountable offers a free plan with Peppol registration, unlimited e-invoice sending from the mobile app and receiving via Peppol, and Informer a €0-a-month plan to send and receive through Peppol. If you are comfortable with it, that is enough; we shorten it to one call.
- **Paid software.** Billit starts at €7.50 a month for 25 documents and Banqup has a plan at €20 a month excl. VAT. Useful if you invoice a lot; if your current software already handles Peppol, we tell you straight away.
- **Your accountant.** The right choice if your accountant offers setup and has time. We can also work for an accounting firm, with its clients, in the Accountants package.

## Security and data

- We store no passwords: you always log in yourself and we guide you by screen sharing.
- Invoices stay in the tool you chose; after setup we have no access to them.
- Questionnaire data (enterprise number, VAT regime, tool) is encrypted and deleted 90 days after delivery, or earlier on request.
- Only the people handling your order can access it, and every access is logged.

## From request to first Peppol invoice

We confirm your request within one business day; most businesses are in order after a single call.

- Day 1: you fill in the five-minute questionnaire and we send the check.
- Day 2: if you want setup, we book the video call.
- Day 2–3: video call: registration, invoice template, sending and receiving tested.
- Day 3: one-page summary for you and your accountant.

## FAQ

### I use the small-business VAT exemption. Does this apply to me?

Yes. FPS Finance says the obligation also applies under the small-business exemption scheme: your invoices to Belgian VAT-registered customers must be structured, and you must be able to receive your suppliers' invoices. If you only invoice consumers but buy from Belgian businesses, you must at least be able to receive structured invoices.

### Is a PDF by email no longer enough?

No, not for B2B invoices within the scope of the rule. A PDF is not a structured e-invoice. Invoices to consumers are not covered.

### Will I really be fined?

The fines are €1,500, then €3,000, then €5,000 if you lack the necessary technical means. The tolerance period ended on 31 March 2026. In August 2026 FPS Finance had not yet issued fines and preferred dialogue.

### My customer is not on Peppol. What do I do?

According to FPS Finance, you may then send the invoice another way (electronically only if the customer agrees to a secure alternative); it remains legally valid, and it is the customer who risks a penalty. Keep a record of your attempt.

### Why pay when free tools exist?

You don't have to. The €5 check tells you whether you need help. The €19 setup is worth it if you want everything done and tested in one call.

### Do you need my passwords?

No. You always log in yourself and we guide you by screen sharing. We keep no passwords and no invoices.

### Is this tax advice?

No. Peppol en ordre is a technical setup service. For tax questions, including the higher deduction, your accountant or FPS Finance is the authority.

## Guides

- [Invoicing through Peppol for free in Belgium: what exists in 2026](https://rotomal.com/en/peppol-belgique/facture-peppol-gratuit/): Can you invoice through Peppol for free in Belgium? Free tools, what they cover, the end of Hermes, paid plan prices and how to check your registration.
- [Peppol fines in Belgium: who is covered and how to get compliant](https://rotomal.com/en/peppol-belgique/amende-peppol-belgique/): Mandatory e-invoicing in Belgium since 2026: fines of €1,500 to €5,000, the VAT exemption scheme, exemptions, end of tolerance, customers without Peppol.

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Rotomal · https://rotomal.com/en/peppol-belgique/ · hello@rotomal.com