# PRS database deadline by region: dates, fees and penalties By Rotomal team · Updated 2026-11-03 · Part of [Rental Register Ready](https://rotomal.com/prs-database-ready/) **Short answer:** The landlord register, officially the Register your rental property service, opens on 15 December 2026. Each English region then gets a three-month window, starting with the West Midlands (deadline 14 March 2027) and ending with the South West (deadline 14 November 2027). The deadline depends on where the property is, the fee is £65 per property per year, and you can register before your region opens without paying more. ## Registration windows by region | Region | Window opens | Register by (inclusive) | | --- | --- | --- | | West Midlands | 15 December 2026 | 14 March 2027 | | East of England | 15 January 2027 | 14 April 2027 | | East Midlands | 15 February 2027 | 14 May 2027 | | South East | 15 March 2027 | 14 June 2027 | | Yorkshire and Humberside | 15 April 2027 | 14 July 2027 | | North West | 15 May 2027 | 14 August 2027 | | North East | 15 June 2027 | 14 September 2027 | | London | 15 July 2027 | 14 October 2027 | | South West | 15 August 2027 | 14 November 2027 | The deadline follows the property's location, not your home address. A landlord who lives in London with a flat in Birmingham must register the Birmingham flat by 14 March 2027. ## How much it costs The annual fee is £65 per property, not subject to VAT, charged when you register each property and then every year. Registering yourself as a landlord and updating your records are free. GOV.UK says the fee is tax-deductible and points to HMRC guidance. During the rollout the first fee is pro-rated so that the days before 15 November 2027 are not charged. GOV.UK's worked examples: a property registered on 15 December 2026 costs £5.34 for its first year, and one registered on 25 June 2027 costs £39.60. All your properties then share one renewal date, a year after your first property registration. ## Who must register - Private landlords of property in England let on an assured or regulated tenancy, including companies, charities, trusts and LLPs. - Each joint landlord: one registers the property and invites the others. Someone with a share of possession must register even if not named on the tenancy. - An HMO has one registration for the whole property, not one per room. - During the rollout, only properties let now or let during the rollout must be registered. In future, empty properties will need registering before they are marketed. - Tenancies in supported exempt accommodation under section 12 of the Supported Housing (Regulatory Oversight) Act 2023 are excepted. ## Penalties and enforcement - Up to £7,000 for failing to register yourself or your property. - Up to £40,000 for knowingly or recklessly giving false or misleading information, or for continuing or repeated breaches. - Your local authority may take enforcement action. The NRLA notes that further legislation is still needed before councils can use their enforcement powers. - From 15 December 2026, tenants can apply to the First-tier Tribunal for Rent Repayment Orders for certain breaches, once the registration period for the property's area has opened. ## What to do before your window opens Make a GOV.UK One Login, collect the gas safety record, electrical safety certificate and EPC for each property, and note rent, occupiers and any licence. Book renewals for anything expired. If you would rather send the paperwork to someone else, Rental Register Ready checks every property and gives you a ready-to-enter sheet for each, from £19 per property, after a £5 deadline check that is credited if you order within 30 days. ## FAQ ### Can I register before my region's window opens? Yes. GOV.UK says properties can be registered before the region's start date, and the pro-rated fee means registering early does not cost more. ### What is the final deadline? All landlords must be registered by the end of the last window, 14 November 2027 for the South West. GOV.UK's guidance also says all landlords must be registered by 15 November 2027. ### Is the £65 fee per landlord or per property? Per property, per year. Registering yourself as a landlord is free. ### Is it the same as the PRS Landlord Ombudsman? No. The database and the ombudsman are separate parts of the Renters' Rights Act. This guide covers only the database, the Register your rental property service. ### Does it apply in Wales? No. GOV.UK says the guidance applies to England, and the service covers properties in England only. ## Sources - GOV.UK: Register your rental property service, guidance for landlords (published 29 October 2026) https://www.gov.uk/guidance/register-your-rental-property-service-guidance-for-landlords - GOV.UK Housing Hub: Get ready, Register your rental property service https://housinghub.campaign.gov.uk/renting-is-changing/get-ready-to-register/ - GOV.UK: Register your rental property service, guidance for third parties https://www.gov.uk/guidance/register-your-rental-property-service-guidance-for-third-parties - NRLA: Register Your Rental Property Service https://www.nrla.org.uk/resources/renters-rights/landlord-database-register-your-rental-property-service [Rental Register Ready](https://rotomal.com/prs-database-ready/) does this for you. Request it free, no card: https://rotomal.com/prs-database-ready/request/ --- Rotomal · https://rotomal.com/prs-database-ready/prs-database-deadline/ · hello@rotomal.com