Your agent's statements in. Quarterly HMRC figures out.
Letting Ledger reads the PDF statements your letting agent already sends, splits rent, fees and repairs by property and by owner, and builds each owner's Making Tax Digital quarterly update. One job, for landlords and their accountants, instead of a full accounting system to learn.
- Reads statements from any UK letting agent; unrecognised lines go to a review queue instead of being guessed
- Splits income and expenses between joint owners by the percentages you set, per property
- Shows every quarterly figure with the statement lines behind it before anything is submitted
780,000 people were mandated into Making Tax Digital for Income Tax from 6 April 2026, but only about 219,000 (28%) had signed up by that month. A further 970,000 join in April 2027 and 975,000 in April 2028.
Source: theregister.comThe first wave covers about 864,000 sole traders and landlords; the income threshold falls to £30,000 in April 2027 and £20,000 in April 2028.
Source: bytestart.co.ukQuarterly reporting arrived, and the tools assume you do your own bookkeeping
From April 2026, landlords and sole traders with qualifying income over £50,000 must keep digital records and send HMRC a quarterly update, with lower thresholds following in 2027 and 2028. Most of the people affected own two or three properties, a letting agent collects the rent, and once a month a PDF statement arrives showing rent, the agent's fee, a repair and the balance paid out.
General accounting software can handle this, but it is built for invoicing and bank feeds, costs £7–15 a month, and still expects you to type the statement in line by line. Joint ownership makes it worse: a couple owning a flat 50/50 needs two sets of records and two quarterly updates, each showing half of every figure.
Late or missing updates attract HMRC penalty points, and figures that don't match the agent's statements create problems at the final declaration. Doing it by hand costs four evenings a year re-typing documents you already have.
Without it
- Xero, QuickBooks, FreeAgent or Sage: Full accounting packages at roughly £7–15 a month. They are recognised for MTD and good if you also run a business,…
- Bridging spreadsheets: Spreadsheet-based bridging tools sell for about £30–50 a year. You keep records in a spreadsheet and the tool sends…
- Your accountant does everything: The simplest option, but you still have to get statements to them every quarter and pay for the keying. Many…
With Letting Ledger
- Reads statements from any UK letting agent; unrecognised lines go to a review queue instead of being guessed
- Splits income and expenses between joint owners by the percentages you set, per property
- Shows every quarterly figure with the statement lines behind it before anything is submitted
- Statement reading
- Joint-owner split
How it works
- 1
Forward or upload statements
Forward your agent's monthly statement email to your Letting Ledger address, or upload the PDFs. We set up the parser for your agent's layout during onboarding, usually within 2 business days.
- 2
Set properties and owners
Add each property, its owners and their share. Self-managed properties can be added with a CSV or typed in. This takes about ten minutes once.
- 3
Review the quarter
Before each deadline you get a summary per owner: income, expense categories, and the statement lines behind each number. Anything the parser was unsure about is listed for you to confirm.
- 4
Send to HMRC
Once you (or your accountant) approve, the update is sent to HMRC and the receipt is stored with the quarter. See the FAQ on HMRC recognition status for exactly how submission works today.
Features
Statement reading
Extracts rent received, management fees, repairs, deductions and the payout from letting-agent PDF statements. Each extracted line keeps a link to the page it came from, and low-confidence lines are held for review rather than filed.
Joint-owner split
Set each owner's share per property (50/50 by default, or the shares you have declared to HMRC). Every income and expense line is split automatically and each owner gets their own quarterly figures.
Quarterly update builder
Groups figures into HMRC's UK property income and expense categories and keeps cumulative totals for the tax year, so corrections to an earlier quarter flow through to the next update.
Deadline calendar
Shows the four quarterly deadlines (7 August, 7 November, 7 February and 7 May for standard quarters) and emails you 14 days and 3 days before each one if a quarter is incomplete.
Accountant workspace
An accountant can see all of their landlord clients, the status of each quarter, and review or submit on a client's behalf using their HMRC agent authorisation.
Digital records, kept
Every transaction is stored as a digital record with its source document attached, which is what the MTD rules require. Records stay available for as long as your account is open.
Year-end export
Download the full year per owner as CSV and PDF for the final declaration, or hand it to your accountant.
A look inside
What you see day to day: the working view and the monthly summary.
Who it's for
Landlords with an agent, over £50,000
You are already mandated. You get quarterly figures from documents you already receive, without learning accounting software.
Couples and other joint owners
One set of statements, two taxpayers. The split is handled once, and each owner's update is built separately.
Accountants with landlord clients
Instead of chasing statements and re-keying them, you review a prepared quarter per client and submit from one screen.
Works with
- PDF statements from any UK letting agent
- Email forwarding of statement emails
- CSV import for self-managed properties
- HMRC Making Tax Digital for Income Tax APIs (recognition in progress, see FAQ)
- HMRC agent authorisation for accountants
- CSV and PDF export
Pricing
Billed monthly, cancel any time. Founding customer pricing is fixed for 24 months. All plans include statement reading, the review queue, deadline reminders and exports. Prices include VAT.
Solo
£6 per month
One taxpayer with up to 5 properties
- 1 taxpayer
- Up to 5 properties
- Any letting agent's statements
- Quarterly review and deadline reminders
- CSV and PDF export
- Email support
Joint owners
£10 per month
Two taxpayers sharing the same properties
- 2 taxpayers
- Up to 10 properties
- Per-property ownership shares
- Separate quarterly figures per owner
- Accountant invite with read access
- Everything in Solo
Practice
£49 per month
Accountants managing landlord clients
- Up to 10 taxpayers included, then £4 per taxpayer
- Multi-client dashboard with quarter status
- Submit with your agent authorisation
- Client review links
- Priority support during deadline weeks
Compared with the alternatives
- Xero, QuickBooks, FreeAgent or Sage
- Full accounting packages at roughly £7–15 a month. They are recognised for MTD and good if you also run a business, but they expect you to key transactions or match a bank feed, and they do not read agent statements or split a property between owners.
- Bridging spreadsheets
- Spreadsheet-based bridging tools sell for about £30–50 a year. You keep records in a spreadsheet and the tool sends the totals. Cheaper than us if you are happy maintaining the spreadsheet and doing the owner split yourself.
- Your accountant does everything
- The simplest option, but you still have to get statements to them every quarter and pay for the keying. Many accountants would rather review a prepared quarter, which is what the Practice plan is for.
What changed
- 780,000 people were mandated into Making Tax Digital for Income Tax from 6 April 2026, but only about 219,000 (28%) had signed up by that month. A further 970,000 join in April 2027 and 975,000 in April 2028. Source: theregister.com
- The first wave covers about 864,000 sole traders and landlords; the income threshold falls to £30,000 in April 2027 and £20,000 in April 2028. Source: bytestart.co.uk
- Sole traders discussing the change say full accounting packages are too heavy for what is, for them, a quarterly return. Source: news.ycombinator.com
Your first week
We onboard new accounts within 2 business days. You send us three recent statements, we configure the parser for your agent, and you check the results before the first quarter is built.
- Day 1: Request service, tell us your letting agent and how many properties and owners you have.
- Day 2–3: Your account is live. Forward three recent statements; we set up the parser and you check the extracted lines against the PDFs.
- Day 4–5: Add properties and ownership shares, invite your accountant if you have one, and import any self-managed income.
- Day 7: Your current quarter is populated and the deadline calendar is set. From here, forward each new statement as it arrives.
Security and data
- Data is stored in a UK or EU data-centre region, encrypted at rest and in transit (TLS 1.2 or higher).
- Only you and people you invite, such as your accountant, can see your records. Support access is granted by you per session and logged.
- Statements and records are kept while your account is open. HMRC expects you to keep records for at least five years after the 31 January filing deadline, so export before deleting.
- You can export everything at any time and request full deletion; we complete deletion within 30 days and confirm by email.
- HMRC connections use OAuth 2.0 tokens that you can revoke from your HMRC account at any time; we never see your Government Gateway password.
Questions
Is Letting Ledger HMRC-recognised?
Not yet. We are working through HMRC's recognition process for Making Tax Digital for Income Tax: sandbox testing, the fraud-prevention header requirements and production approval. Until that completes, the product reads statements, keeps your digital records and prepares the quarterly figures, and you or your accountant submit them through recognised software. We will email every customer the day submission goes live, and if recognition is not granted you can cancel and take your data with you.
Do I need this if my rental income is under £50,000?
Not until your threshold applies: £30,000 from April 2027 and £20,000 from April 2028. You can join voluntarily earlier. Check your own position on gov.uk or with your accountant, because the threshold is based on total qualifying income, not just rent.
How is income split between joint owners?
By default each owner gets an equal share, which is how HMRC treats most jointly owned property between spouses unless a different split has been declared. If you have declared different shares, enter them per property. Whether a split is correct for you is a question for your accountant.
What if a statement is read incorrectly?
Uncertain lines are held for you to confirm, and every figure traces back to its page. Nothing is submitted until you approve the quarter. You remain responsible for the figures you send, as with any software.
Is this tax advice?
No. Letting Ledger is record-keeping and filing software. It does not tell you which expenses are allowable or how to structure ownership. Confirm anything you are unsure about with your accountant or HMRC.
What about properties I manage myself, or expenses the agent doesn't see?
Add them by CSV or by hand, with the receipt attached. Mortgage interest and other items paid outside the agent are entered the same way and are included in the owner split.
What happens at the end of the tax year?
You get the full year per owner as CSV and PDF. The final declaration is made through recognised software or by your accountant, using these totals plus your other income.
Ready when you are
Tell us about your setup. We confirm by email and get you running within 2 business days.
Request service