Fuel Ledger terms of service
Version 1 · Last updated: 2026-11-08
These terms apply when you order Fuel Ledger from Rotomal. They sit alongside our general terms, privacy policy and refund policy; where they differ, these product terms apply to Fuel Ledger.
Who provides the service
Fuel Ledger is provided by Rotomal, Israel ("we"). Contact: hello@rotomal.com.
The service
A quarterly subscription: after each quarter we reconcile your ELD miles with your fuel purchases, apply the quarter's IFTA rate table and prepare the return with a line-by-line guide for your base jurisdiction's portal. You file and pay; we keep the workpapers.
What is included
- A check of your last return at the start of your first quarter
- Miles and fuel reconciled, with gaps and unusual MPG flagged
- The return prepared with the quarter's IFTA rate table, laid out for your base jurisdiction, within 3 business days of complete records
- A filing guide and the amount to pay
- Deadline reminders three weeks and one week before each due date, and zero returns in quarters without miles
- Quarterly workpapers you can download at any time
- Small fleet adds several ELD accounts and fuel cards combined, a per-truck gap list, a license renewal reminder and email support within one business day; Fleet adds one amended return for a past quarter per year, an audit document pack on request and a review call before each filing
Plans and prices
| Plan | Price | Covers |
|---|---|---|
| One truck | $39 per quarter | Owner-operators with one qualified vehicle |
| Small fleet | $89 per quarter | Fleets of 2 to 5 trucks |
| Fleet | $179 per quarter | Fleets of 6 to 15 trucks |
Billed per quarter, cancel before any quarter starts. We confirm the plan by email before you pay, and every plan starts with a check of your last return. Prices cover preparing the return; you file it and pay the tax yourself to your base jurisdiction. The lowest done-for-you price we found published was $49 per quarter plus $99 for registration, on motorcarrier.ai's service page (checked 7 November 2026). Founding customer pricing stays fixed while you remain subscribed. We onboard new accounts within 2 business days.
Prices are founding-customer prices for early-access orders. Taxes are added where the law requires.
Limits and extra use
One truck: 1 truck. Small fleet: up to 5 trucks. Fleet: up to 15 trucks. If you run more trucks than your plan covers, nothing is blocked; we tell you by email, and from the next quarter you move to the plan that fits. Unused truck slots do not carry over. One subscription covers one IFTA license and base jurisdiction.
How an order starts
Submitting a request does not create a contract or a charge. A contract starts only when we confirm your order by email and payment has been agreed. We start within 2 business days of that confirmation.
Billing, cancellation and refunds
Plans are billed monthly in advance. You can cancel at any time by email; the service continues to the end of the period you paid for and is not renewed. Your founding price stays as shown for at least 12 months from your start date.
Refunds and cancellations also follow our refund policy. rotomal.com/refund-policy/
What is not included
- We do not file the return or pay the tax for you
- We never ask for your state portal login or bank details
- We do not give tax advice or decide whether a vehicle is qualified
- We do not represent you in audits or assessments
- Penalties and interest are set by your base jurisdiction and are not covered by us
Your responsibilities
- Upload complete and accurate jurisdiction miles and every fuel purchase for each truck after each quarter
- Make sure you have the right to share the ELD, fuel card and receipt data you send
- Check the prepared return before you file it
- File the return and pay the tax in your base jurisdiction's portal by the due date
- Keep your IFTA license valid and tell us when trucks are added or removed
- Answer our questions about gaps in your records in time for the due date
- You use the service only for lawful purposes and keep your account details safe.
Regulatory status
We are not a tax advisor, accountant or filing agent, and we do not represent you before any jurisdiction. We prepare the return from the records you give us. You review it, file it and pay the tax in your base jurisdiction's portal, and you stay responsible toward your base jurisdiction for the return, the payment and the deadline. Audit results, assessments, penalties and interest are decided by the jurisdiction and are outside our control.
Outside services
- IFTA rate tables and base-jurisdiction portals: if rates, forms or due dates change, we follow the published version; a late change can delay a return
- Motive, Samsara and other ELD or GPS providers: we rely on their exports; errors in their mileage data carry into the return unless the reconciliation flags them
- Fuel card providers: missing or wrong statement data must be corrected by you or the provider
The service relies on systems run by others. We are not responsible for their availability, changes or decisions; when one of them changes, we adapt the service as soon as we reasonably can.
Your data
Data and files you send stay yours. We process them only to provide Fuel Ledger, as described in our privacy policy, keep them no longer than the service needs, and delete them on request when the service ends.
Early access and errors
Fuel Ledger is an early-access service, provided as is and as available. We work carefully, but output can contain errors. If you show us an error in our output, we correct it and redo the affected work at no charge; this is your main remedy for errors.
No professional advice
Fuel Ledger is a software and data service. It is not legal, tax, customs, accounting, insurance or other professional advice. Confirm decisions that depend on such advice with a qualified professional.
Liability
- Our total liability for all claims about Fuel Ledger is limited to the fees you paid us for Fuel Ledger in the 12 months before the claim.
- We are not liable for indirect or consequential loss, lost profit or revenue, or for fines, penalties, duties, taxes, surcharges, interest or chargebacks imposed on you by an authority, carrier, marketplace, bank or other third party, even where our output was used.
- Nothing in these terms limits liability that the law does not allow to be limited, including for fraud, intent or gross negligence, death or personal injury, or the mandatory rights of consumers.
Suspension and ending the service
We may suspend the service if it is used unlawfully or against these terms. We may also stop offering Fuel Ledger; if we do, we give paying customers at least 30 days' notice by email and refund any prepaid period not used.
Changes to these terms
We may update these terms. For existing customers, changes take effect 30 days after we email them and never change a price we have already confirmed to you. The date at the top shows the current version.
Law and disputes
These terms are governed by the laws of the State of Israel, and disputes go to the competent courts in Israel. If you are a consumer, you keep the protection of the mandatory laws of the country where you live and may also bring a claim there.
Contact
Questions about these terms: hello@rotomal.com.