Plain Filings terms of service
Version 1 · Last updated: 2026-11-08
These terms apply when you order Plain Filings from Rotomal. They sit alongside our general terms, privacy policy and refund policy; where they differ, these product terms apply to Plain Filings.
Who provides the service
Plain Filings is provided by Rotomal, Israel ("we"). Contact: hello@rotomal.com.
The service
Yearly access to Plain Filings, software that turns a bank CSV into FRS 105 micro-entity accounts, a corporation tax computation and a CT600 with iXBRL tagging, or dormant accounts, for tiny and dormant UK companies. Until HMRC and Companies House approvals complete, you receive the finished files to submit through a recognised route.
What is included
- Dormant: dormant company accounts, a nil CT600 where HMRC requires one, deadline reminders, stored receipts, email support
- Trading: bank CSV import up to 1,000 transactions, FRS 105 micro-entity accounts, corporation tax computation and CT600, iXBRL tagging, scope checks with plain-English explanations
- Practice: 10 companies included, a multi-client dashboard, client review links, shared categorisation rules, priority support in January and before each deadline
- A review step before approval and downloadable iXBRL and PDF files on every plan
- A full refund if we cannot complete a filing the plan covers; if a defect in our computation causes an incorrect filing, we prepare the amendment at no charge and refund that year's fee
- A read-only MCP connector for AI assistants that you can revoke
Plans and prices
| Plan | Price | Covers |
|---|---|---|
| Dormant | £29 per company per year | Companies that did not trade in the year |
| Trading | £49 per company per year | One-person companies with a simple year |
| Practice | £249 per year | Bookkeepers filing for several companies |
Billed per company per year, including VAT. Early access: until our HMRC recognition completes you receive the finished files to submit through a recognised route. Founding customer pricing is fixed for three filing years. All plans include deadline reminders, the review step and downloadable iXBRL and PDF files. Full refund if we cannot complete a filing the plan covers.
Prices are founding-customer prices for early-access orders. Taxes are added where the law requires.
Limits and extra use
Dormant and Trading cover one company for one year; Trading covers up to 1,000 bank transactions. Practice covers 10 companies, then £19 per company. If you go over your plan's allowance nothing is blocked; we tell you by email, and you move to the plan that fits or pay £19 per extra company on Practice. Unused allowance does not roll over to the next year.
How an order starts
Submitting a request does not create a contract or a charge. A contract starts only when we confirm your order by email and payment has been agreed. We start within 2 business days of that confirmation.
Billing, cancellation and refunds
Plans are billed monthly in advance. You can cancel at any time by email; the service continues to the end of the period you paid for and is not renewed. Your founding price stays as shown for at least 12 months from your start date.
Refunds and cancellations also follow our refund policy. rotomal.com/refund-policy/
What is not included
- Plain Filings is not yet recognised by HMRC or approved by Companies House; until then we do not file for you
- Out of scope in early access: overdrawn director's loans at year end, R&D claims, group relief, capital gains on property or shares, foreign income and payroll beyond a single director
- We do not give tax or accounting advice
- We are not an authorised corporate service provider and cannot verify directors' identities
- We do not connect to your bank or hold bank logins
Your responsibilities
- Upload a complete and accurate bank CSV for the year and confirm unmatched transactions
- Make sure you have the right to share the company's financial data, and for bookkeepers, your clients' data
- Review every figure before approving; the directors remain responsible for what is filed
- Submit the files through a recognised route until direct filing is live, and file on time
- Tell us about anything outside scope, and verify directors' identities with Companies House yourself
- Export and keep records for as long as the law requires before closing your account
- You use the service only for lawful purposes and keep your account details safe.
Regulatory status
This product prepares statutory accounts and corporation tax returns. We are not an accountant or tax advisor, and Plain Filings is not yet HMRC-recognised or Companies House-approved software. The directors, or their accountant, review and approve every figure and file it, and stay responsible toward HMRC and Companies House for the accounts, the return and the deadlines. HMRC's and Companies House's rules, recognition decisions and assessments are final and outside our control.
Outside services
- HMRC Corporation Tax online filing: until recognition completes, direct filing is not available; changes to HMRC's rules or systems can change the product
- Companies House lookup and software filing: approval is in progress; if Companies House changes its services or filing routes, features may change
- Your bank's CSV export: if the format changes, categorisation rules may need adjusting
- Claude, ChatGPT and other AI assistants via MCP: run by their providers; their answers and availability are outside our control
The service relies on systems run by others. We are not responsible for their availability, changes or decisions; when one of them changes, we adapt the service as soon as we reasonably can.
Your data
Data and files you send stay yours. We process them only to provide Plain Filings, as described in our privacy policy, keep them no longer than the service needs, and delete them on request when the service ends.
Early access and errors
Plain Filings is an early-access service, provided as is and as available. We work carefully, but output can contain errors. If you show us an error in our output, we correct it and redo the affected work at no charge; this is your main remedy for errors.
No professional advice
Plain Filings is a software and data service. It is not legal, tax, customs, accounting, insurance or other professional advice. Confirm decisions that depend on such advice with a qualified professional.
Liability
- Our total liability for all claims about Plain Filings is limited to the fees you paid us for Plain Filings in the 12 months before the claim.
- We are not liable for indirect or consequential loss, lost profit or revenue, or for fines, penalties, duties, taxes, surcharges, interest or chargebacks imposed on you by an authority, carrier, marketplace, bank or other third party, even where our output was used.
- Nothing in these terms limits liability that the law does not allow to be limited, including for fraud, intent or gross negligence, death or personal injury, or the mandatory rights of consumers.
Suspension and ending the service
We may suspend the service if it is used unlawfully or against these terms. We may also stop offering Plain Filings; if we do, we give paying customers at least 30 days' notice by email and refund any prepaid period not used.
Changes to these terms
We may update these terms. For existing customers, changes take effect 30 days after we email them and never change a price we have already confirmed to you. The date at the top shows the current version.
Law and disputes
These terms are governed by the laws of the State of Israel, and disputes go to the competent courts in Israel. If you are a consumer, you keep the protection of the mandatory laws of the country where you live and may also bring a claim there.
Contact
Questions about these terms: hello@rotomal.com.