Never let a license or compact privilege lapse again
License Ledger tracks every clinician's home license, compact privileges, renewal dates, CE requirements and payer re-attestations in one place, with reminders that escalate as a deadline approaches. It holds no patient data and sells no courses, so it stays independent of CE vendors.
- Covers the Nurse Licensure Compact, PSYPACT, the Counseling Compact, the PT Compact and the PA Compact alongside ordinary state licenses
- Reminders at 90, 60, 30 and 7 days to the clinician and the practice admin, by email, SMS and calendar feed
- Scheduled rechecks against state board public lookups where a board publishes one, so a lapsed status shows up without anyone checking
Telehealth made multi-state practice normal; the paperwork did not get simpler
A counselor seeing clients in four states through the Counseling Compact holds one home license and three separate privileges, each with its own fee, renewal date and rules. A psychologist under PSYPACT tracks an E.Passport and an APIT on top of the home license. Multiply by twenty clinicians and the spreadsheet stops working.
The cost of a miss is not a late fee. Practising on a lapsed privilege is practising without a license in that state, which can mean board discipline, payer clawbacks and malpractice coverage questions. Payer panels add their own cadence of re-attestation and recredentialing that nobody remembers until a claim is denied.
Existing tools are built around continuing education and course sales, or around hospital-scale credentialing. License Ledger is the small, independent layer in between: who holds what, where, until when, and what they still need to do about it.
- The Counseling Compact is issuing privileges in 9 states so far, with more joining; each privilege costs $55 and renews separately from the home license. Source: counselingcompact.gov
- CE Broker, the main continuing-education tracking service, covers 350+ professions and sells paid tiers above its free offering. Source: cebroker.com
Without it
- Spreadsheets and board emails: Free and fine for one clinician in one state. Boards email reminders to the address on file, often an old personal…
- CE Broker: The dominant CE tracking service, with a free tier and paid tiers, covering 350+ professions. It is built around…
- Enterprise credentialing platforms: Platforms used by hospitals and large groups bundle primary-source verification, payer enrollment and expirables…
With License Ledger
- Covers the Nurse Licensure Compact, PSYPACT, the Counseling Compact, the PT Compact and the PA Compact alongside ordinary state licenses
- Reminders at 90, 60, 30 and 7 days to the clinician and the practice admin, by email, SMS and calendar feed
- Scheduled rechecks against state board public lookups where a board publishes one, so a lapsed status shows up without anyone checking
- Compact-aware credential records
- Escalating renewal reminders
How it works
- 1
Request service
Tell us the number of clinicians and the professions in your practice. We confirm by email and set up your account within 2 business days.
- 2
Add clinicians and credentials
Import a spreadsheet or add each clinician's home licenses, compact privileges, DEA registration, NPI and payer panels. License Ledger pre-fills the renewal cycle and CE requirements it knows for that board; you confirm.
- 3
Upload the evidence
Attach license certificates, privilege confirmations and CE certificates to each record. Clinicians can do this themselves from their own login.
- 4
Let the reminders and checks run
Escalating reminders go out before each deadline, public board lookups are rechecked on a schedule, and the admin dashboard shows anything red across the whole practice.
Features
Compact-aware credential records
Record home licenses and the privileges that sit on top of them: NLC multistate licenses, PSYPACT E.Passport and APIT, Counseling Compact, PT Compact and PA Compact privileges, each with its own fee and renewal date.
Escalating renewal reminders
Email and SMS at 90, 60, 30 and 7 days before expiry, to the clinician and to the admin, plus an overdue notice every day until the item is marked renewed.
CE requirement tracker
Enter the hours and categories a board requires for the renewal cycle (ethics, suicide prevention and so on), log completed courses with certificates, and see the gap. Rules are pre-filled where we have them and editable everywhere.
Public lookup verification
For boards that publish a license-verification page, License Ledger rechecks status on a schedule and flags a change to expired, lapsed or disciplined. Where no lookup exists, the record relies on the dates you enter.
Payer and CAQH re-attestation reminders
Track each clinician's payer panels, CAQH attestation date and recredentialing cycle, and get reminded before they fall due. Reminders only; we never log into payer portals.
Admin dashboard and exports
Practice owners and credentialing staff see every clinician's status in one list, filter by state or profession, and export CSV for payer applications and malpractice renewals.
Clinician self-service login
Each clinician sees only their own records, uploads certificates and subscribes to a calendar feed of their deadlines. Admins see everyone.
No patient data by design
License Ledger stores credentials, dates and certificates only. There is no place to enter patient information, which keeps the service outside your clinical systems.
A look inside
What you see day to day: the working view and the monthly summary.
Who it's for
Group practice owners and practice managers
Ten to a hundred clinicians across several states. You get a single list with red, yellow and green status and an export for payer applications.
Telehealth clinicians with privileges in several states
You hold a home license and two to six compact privileges with different renewal dates. You get one calendar and one set of reminders instead of six board emails.
Credentialing and billing staff
You spend hours each month confirming who is current where before submitting claims. License Ledger answers that in one view, with evidence attached.
Associations and practice consultants
You support members or client practices. Set up accounts for them and keep a read-only view; ask us about member-benefit pricing.
Works with
- Google Calendar, Outlook and Apple Calendar (ICS deadline feed)
- Email and SMS reminders
- State board public license-verification pages (scheduled rechecks where available)
- Nursys public lookup for nursing licenses
- Compact public directories (PSYPACT, Counseling Compact, PT Compact)
- CSV import and export
- CAQH ProView (reminder tracking only; no portal login)
Pricing
Billed monthly, cancel any time. Founding customer pricing is held for 24 months. All plans include compact-aware records, escalating reminders, CE tracking, certificate storage and the calendar feed. We onboard new accounts within 2 business days.
Solo
$9 per month
One clinician managing their own licenses and privileges
- 1 clinician
- Unlimited licenses, privileges and CE records
- Email, SMS and calendar reminders
- Certificate storage
- Public lookup rechecks where available
- CSV export
Practice
$5 per clinician per month
Group practices from 5 clinicians; billed on active clinicians, $25 minimum
- Minimum 5 clinicians, add or remove any time
- Everything in Solo for every clinician
- Admin dashboard across the practice
- Clinician self-service logins
- Payer and CAQH re-attestation reminders
- Exports for payer applications and malpractice renewals
- Email support within one business day
Network
$199 per month
Multi-site groups and associations, up to 60 clinicians
- Up to 60 clinicians included, then $3 per clinician
- Everything in Practice
- Multiple locations or entities under one account
- Read-only seats for consultants or association staff
- Custom CE requirement rules for your boards
- Quarterly status report by email
Compared with the alternatives
- Spreadsheets and board emails
- Free and fine for one clinician in one state. Boards email reminders to the address on file, often an old personal one, and nothing warns the practice owner.
- CE Broker
- The dominant CE tracking service, with a free tier and paid tiers, covering 350+ professions. It is built around continuing-education reporting and course sales; compact privileges and payer re-attestation are outside its focus.
- Enterprise credentialing platforms
- Platforms used by hospitals and large groups bundle primary-source verification, payer enrollment and expirables management, priced and implemented for that scale. More than a 15-clinician practice needs.
- Your EHR's provider module
- Some EHRs store license numbers and expiry dates on the provider profile. Useful for claims, rarely with escalating reminders, CE tracking or compact privileges.
Your first week
Most practices have every clinician's credentials entered and the first reminders scheduled within a week; collecting certificates is the longest step.
- Day 1: Request service; we set up your account and admin login within 2 business days.
- Day 2–3: Import your clinician list, enter home licenses and compact privileges, invite clinicians to upload certificates.
- Day 4–5: Confirm CE requirements per board, add payer panels and CAQH dates, set reminder recipients.
- Day 7: Review the practice dashboard; anything red or yellow is the renewal work for the month ahead.
Security and data
- Credential records and certificates are stored on servers in the United States, encrypted at rest and in transit.
- No patient data is collected or stored; the data model has no fields for it.
- Clinicians see only their own records and admins see their practice; logins use email verification with optional two-factor authentication.
- Data is exported on request at any time and deleted within 30 days of a deletion request, or 90 days after cancellation.
Questions
Is License Ledger a credentialing or legal service?
No. It is tracking software. It does not verify credentials with primary sources on your behalf, submit renewals or tell you where you may practise. License Ledger is software, not legal or regulatory advice; confirm scope-of-practice and renewal rules with the relevant board or compact commission.
Does it handle patient data or need a HIPAA business associate agreement?
License Ledger has no fields for patient information and should never receive any. Because it stores only clinician credential data, it is designed to sit outside your HIPAA-covered systems. Confirm with your compliance officer; we will sign a BAA if your policy requires one.
Which compacts are covered?
The Nurse Licensure Compact, PSYPACT (E.Passport and APIT), the Counseling Compact, the PT Compact and the PA Compact at launch, plus single-state licenses for any profession. Compacts roll out state by state; we update member states and rules as they go live, and you can always enter a privilege manually.
How reliable are the public lookup checks?
Board websites change without notice, so an automated check can break. When a check fails, the record shows 'last verified' with the date rather than a false green, and we repair the lookup. Your entered dates and reminders keep working regardless.
Isn't CE Broker's free tier enough?
For a single-state clinician whose board uses CE Broker, often yes. It does not cover compact privileges, payer re-attestation or a practice-wide view across clinicians and states, which is where License Ledger is aimed.
How is the Practice plan billed?
On the number of active clinicians on the first of each month, at $5 each with a $25 minimum. Add a clinician mid-month and they are billed from the next cycle; mark one inactive and they drop off.
What happens to the data if we cancel?
Export everything as CSV plus a zip of certificates from your account. We keep the data for 90 days after cancellation so you can download it, then delete it.
Ready when you are
Tell us about your setup. We confirm by email and get you running within 2 business days.
Request service