PRS database deadline by region: dates, fees and penalties

Registration windows by region

The deadline follows the property's location, not your home address. A landlord who lives in London with a flat in Birmingham must register the Birmingham flat by 14 March 2027.

How much it costs

The annual fee is £65 per property, not subject to VAT, charged when you register each property and then every year. Registering yourself as a landlord and updating your records are free. GOV.UK says the fee is tax-deductible and points to HMRC guidance.

During the rollout the first fee is pro-rated so that the days before 15 November 2027 are not charged. GOV.UK's worked examples: a property registered on 15 December 2026 costs £5.34 for its first year, and one registered on 25 June 2027 costs £39.60. All your properties then share one renewal date, a year after your first property registration.

Who must register

• Private landlords of property in England let on an assured or regulated tenancy, including companies, charities, trusts and LLPs.
• Each joint landlord: one registers the property and invites the others. Someone with a share of possession must register even if not named on the tenancy.
• An HMO has one registration for the whole property, not one per room.
• During the rollout, only properties let now or let during the rollout must be registered. In future, empty properties will need registering before they are marketed.
• Tenancies in supported exempt accommodation under section 12 of the Supported Housing (Regulatory Oversight) Act 2023 are excepted.

Penalties and enforcement

• Up to £7,000 for failing to register yourself or your property.
• Up to £40,000 for knowingly or recklessly giving false or misleading information, or for continuing or repeated breaches.
• Your local authority may take enforcement action. The NRLA notes that further legislation is still needed before councils can use their enforcement powers.
• From 15 December 2026, tenants can apply to the First-tier Tribunal for Rent Repayment Orders for certain breaches, once the registration period for the property's area has opened.

What to do before your window opens

Make a GOV.UK One Login, collect the gas safety record, electrical safety certificate and EPC for each property, and note rent, occupiers and any licence. Book renewals for anything expired. If you would rather send the paperwork to someone else, Rental Register Ready checks every property and gives you a ready-to-enter sheet for each, from £19 per property, after a £5 deadline check that is credited if you order within 30 days.

Questions

Guides and answers

• What you need to register on the PRS database