What you need to register on the PRS database
Updated · Rotomal
To register on the Register your rental property service you need a GOV.UK One Login, your personal or organisation details, and for each property its address, type, bedrooms, rent and bills, occupiers and households, any HMO or other licence, and the gas safety record, electrical safety certificate (EICR or EIC) and EPC with their dates. Anything outstanding must be added within 28 days of registering, and later changes updated within 28 days.
The checklist
| Part | What the service asks for |
|---|---|
| You (individual) | Name, date of birth, residential address, phone number, email |
| You (organisation) | Organisation details and a contact; Companies House or charity number; director or trustee details where there is no Companies House number |
| Property | Address, ownership, dwelling type, bedrooms, whether it is let; a correspondence address in England or Wales; managing agent, superior landlord and freeholder contacts |
| Tenancy | Rent and payment frequency, whether bills are included, number of occupiers and households, furnishing |
| Licences | HMO, additional or selective licence status where it applies |
| Safety | Gas safety record (if there is a gas supply), electrical safety certificate (EICR or EIC), Energy Performance Certificate |
Certificate dates to check first
- Gas: a registered engineer must check each gas appliance and flue every year, and the tenant gets a copy of the record.
- Electrical: the installation must be inspected and tested at least every 5 years by a qualified person.
- EPC: valid for 10 years and required when you rent out a property.
The register records these dates, and a renewed certificate is a change you must update within 28 days, so keep the issue and expiry date of each one.
Signing in and paper applications
You register with GOV.UK One Login and can choose to verify your identity. If you have no digital access, GOV.UK says a paper-based application is available, and the service will offer help once it is live.
Joint landlords and letting agents
- Each joint landlord must register. One registers the property and invites the others.
- You must start the registration yourself even if an agent manages the property.
- Once you have a property registration number and the property is occupied, you can ask your agent to provide tenancy and health and safety information.
- You remain responsible for completing the record within 28 days, even if you delegate it.
- Third parties such as attorneys, personal representatives or receivers can register in limited cases with evidence of their authority.
After you register
- Add any outstanding information within 28 days, or the property registration may be deactivated.
- Update changes, such as occupancy, rent or safety certificates, within 28 days. Updates are free.
- Renew every year on the anniversary of your first property registration.
Get it done in one pass
Rental Register Ready reads your certificates and tenancy details, flags anything expired or missing, and gives you a sheet per property with every answer in the order the service asks, plus 12 months of reminders. From £19 per property, after a £5 deadline check that is credited if you order within 30 days.
Questions
Do I need the tenant's name?
The GOV.UK guidance lists tenancy details such as rent, occupiers and households rather than tenant names. Keep the tenancy agreement to hand in case the service asks for more.
Is deposit protection information required?
It is not in the GOV.UK list of information for the register. Deposit protection rules still apply separately.
Can I register without every certificate?
You can submit and add outstanding information within 28 days. If it is not added, the property registration may be deactivated, which can put you in breach if the property is let.
Can my letting agent register for me?
No. You start the registration. After that, an agent you invite can supply tenancy and certificate details, and you are notified of what they submit.
Do I register each room in an HMO?
No. GOV.UK says an HMO should have one registration for the whole property.
Sources
- GOV.UK: Register your rental property service, guidance for landlords Source: gov.uk
- GOV.UK Housing Hub: Get ready, Register your rental property service Source: housinghub.campaign.gov.uk
- GOV.UK: Register your rental property service, guidance for third parties Source: gov.uk
- GOV.UK: Private renting, your landlord's safety responsibilities Source: gov.uk
- GOV.UK: Guide for landlords, electrical safety standards in the private rented sector Source: gov.uk
- GOV.UK: Energy Performance Certificates Source: gov.uk
- Goodlord: Register your rental property, October 2026 update Source: blog.goodlord.co